Accounting and cashbook software by Aquila Technology.Affordable Business Solutions.

 

| Standard Edition Features | Plus+ EditionFeatures | Client Server Features |

Artemis Accounts II - Common Features

All versions of our accounting software, from the single-user "Light" edition to the multi-user client/server "Plus+" edition, share a common design and set of core features, as follows:

General Features

Features which are common to all modules include:

  • Full lookup facility on accounts, codes, invoices, payments, etc.
  • Full password protection with four levels of access.
  • User-defined reporting periods.
  • Reports to screen, disk file, or printer.
  • Validation of all user inputs.
  • Unlimited number of transactions.
  • Integrated Backup and Restore.
  • Help prompt, popup help, and context-sensitive help on all inputs.
  • User definable paper sizes.
  • Automatic link to HRPay.

System Administration

The System Module provides facilities to control user access, set-up VAT Codes and default accounts, and set currency codes and exchange rates. . Features of this module include:

  • User-specified invoice numbers.
  • Automatic document numbering.
  • Plain paper or pre-printed invoices.
  • Full multi-company and multi-currency capability.
  • Up to 10 different VAT codes.

Nominal/General Module

The Nominal/General Module includes the Nominal/General Ledger which is the heart of any integrated accounting system. This module allows you to monitor your assets, liabilities, net worth, income, expenses, and performance to budget.

  • Up to 99 lines per nominal/ general journal entry allowing multiple debits and credits.
  • Cheque numbers may be recorded in nominal/general transactions.
  • Full transaction edit/delete capability.
  • Transactions may be entered for a previous month or year.
  • Recurring transactions by week, month, quarter, half-year, and year.
  • Recurring transactions processed in batch mode.
  • Unlimited number of accounts with edit/delete capability.
  • Three levels of sub-totalling.
  • Maintain monthly budgets for income and expenses.
  • Full VAT processing & reporting for user-defined periods.
  • 13 pre-configured reports:
    • Trial Balance
    • Balance Sheet
    • Income Statement
    • Sources & Uses of Funds
    • Nominal Journal
    • Account History
    • Recurring Entries
    • Budget Listing
    • Budget Variances
    • Cheque Listing
    • VAT Summary
    • VAT Detail
    • Chart of Accounts
  • User-defined accounting periods.
  • Beginning balances automatically set by system for new accounting period.
  • Closing entries dynamically calculated by system.
  • Global account change for all transactions.

  

Purchases Module

The Purchases Module provides all of the functionality needed to manage supplier records, enter purchase transactions, and record payments to suppliers. A full Creditors' Ledger in included in this module with comprehensive reporting and inquiry facilities.

  • Fully integrated with the Nominal/General Ledger.
  • Pre or post-dated transactions.
  • Prior period adjustments allowed.
  • Automatic VAT calculation.
  • Multiple VAT rates per receipt.
  • Full edit & delete facility on invoices, & payments.
  • Credit note entry facility.
  • Full on-line supplier account history with drill-down facility.
  • Ability to add supplier accounts "on the fly" during transaction entry.
  • Alphanumeric account numbers with unlimited number of suppliers.
  • Default expense account by supplier.
  • Full supplier account edit/delete facility.
  • 12 pre-configured reports:
    • Open Invoices
    • Schedule of Payables
    • Payables Aging
    • Payables Journal
    • Cash Requirements
    • Payments Listing
    • Purchases Summary by Supplier
    • Supplier Account History
    • Supplier Listing
    • Supplier Address Labels
    • Non-Posted Transactions
    • Nominal Ledger Distributions
  • Global account number change for specified suppliers.
  • On-demand posting with any number of postings per month.

Bank & Cashbook Module

The Bank & Cashbook Module provides functions to manage on-hand cash balances and banking transactions, including direct debits and standing orders.

  • Fully integrated with the Nominal/General Ledger, Purchases, and Sales.
  • Pre or post-dated transactions.
  • Prior period adjustments allowed.
  • Petty cash disbursements.
  • Bank account lodgements.
  • Bank account withdrawals.
  • Inter account transfers.
  • Interest & fees entry.
  • Bank account reconciliation.
  • Full edit & delete facility on all transactions.
  • Standing orders & direct debits by week, month, quarter, half-year, and year.
  • Standing orders & direct debits processed in batch mode.
  • Full on-line bank/cash account history with inquiry facility.
  • 10 pre-configured reports:
    • Bank & Cashbook Journal
    • Cash Account Transaction History
    • Bank Account Transaction History
    • Unreconciled Transactions Report
    • Standing Orders Listing
    • Interest & Fees Summary
    • Petty Cash Purchases Summary
    • General Payments Summary
    • Non-posted Transactions
    • Nominal Ledger Distributions
    • Unlimited bank and cash accounts in any currency.
  • History purge to selected date.
  • On-demand posting with any number of postings per month.

 

  

Sales/Invoicing Module

The Sales/Invoicing Module provides all of the functionality needed to manage customer records, enter product and service sales transactions, record payments from your customers and maintain pricelists.

  • Fully integrated with the Nominal/General Ledger.
  • Pre or post-dated transactions.
  • Prior period adjustments allowed.
  • Dunning Messages.
  • Automatic VAT calculation.
  • Multiple VAT rates per invoice.
  • Returned cheque processing.
  • Full edit & delete facility on invoices, & payments.
  • Automatic credit note facility.
  • Full on-line customer account history with drill-down facility.
  • Ability to add customer accounts "on the fly" during transaction entry.
  • Alphanumeric account numbers with unlimited number of customers.
  • Customers grouped by type - business or personal.
  • Full customer account edit/delete facility.
    • 13 pre-configured reports:
    • Open Invoices
    • Schedule of Receivables
    • Receivables Aging
    • Receivables Journal
    • Sales Summary by Customer
    • Customer Account History
    • Customer Statements
    • Customer Invoices
    • Customer Listing
    • Customer Address Labels
    • Credit Limit Status
    • Non-Posted Transactions
    • Nominal Ledger Distributions
  • Document Design utility to create professional quality quotations, invoices, credit notes, and statements on plain paper.
  • Global account change for specified customers.
  • On-demand posting with any number of postings per month.

 
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Standard Edition - Additional Functionality.

The Standard edition of Artemis Accounts II is intended for users who need a more comprehensive invoicing facility than that provided in the Light edition. It adds goods-receiving, quotations, electronic invoicing, and an asset register to the basic package. The following functionality and reports are provided:

Additional Functions

 

Additional Reports

  • Asset register with depreciation & disposal functionality.
  • Product & Service Codes.
  • Ability to add product codes "on the fly" during transaction entry.
  • Receiving register for non-invoiced receipts.
  • Up to 99 lines per purchase delivery.
  • Up to 99 deliveries per purchase invoice.
  • Combination "quick invoice" receipt & invoice entry.
  • Receipt, invoice, & non-invoiced receipts inquiries.
  • Recurring purchase transactions by week, month, quarter, half-year, and year.
  • Recurring purchase transactions processed in batch mode.
  • Product and service sales invoices & quotations with free text facility and Dunning Messages.
  • Up to four prices per sales item.
  • “One-click” conversion from quotation to invoice.
  • Up to 99 lines per sales invoice.
  • Multiple distributions per invoice.
  • Multiple distributions per receipt.
  • Recurring sales transactions by week, month, quarter, half-year, and year.
  • Recurring sales transactions processed in batch mode.
  • Full edit & delete facility on receipts, invoices, & payments.
  • Electronic Invoicing for Quotations, Invoices, Credit Notes, & Statements.
  • Client/Server enabled.
  • Add-in modules supported.
 
  • Fixed Asset Listing.
  • Non-Invoiced Receipts.
  • Recurring Purchases.
  • Outstanding Quotations.
  • Recurring Sales.
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Plus+ Edition - Additional Functionality.

The Plus+ version of Artemis Accounts II adds full inventory/stock control functionality, including small-scale assembly management to the features provided in the Standard edition. The following functionality and reports are provided:

Additional Functions

 

Additional Reports

The Stock Module provides physical stock control functionality with multi-location stocking. Full Bill of Material functionality and assembly functions are also included to allow assemblies and kits to be created from stocked items.

  • Fully integrated with the Nominal/General, Purchase & Sales Ledgers..
  • Pre or post-dated transactions.
  • Prior period adjustments allowed.
  • 14 character alphanumeric item numbers.
  • 40 character descriptions.
  • Up to 10 stocking locations with “one-click” location transfers.
  • Five inventory costing methods - LIFO, FIFO, Standard, Actual, & Average.
  • Tracks up to 10,000 items.
  • Miscellaneous stock issues & adjustments.
  • Stock inquiries by item number and by location.
  • Kit reservation and part reservation by customer.
  • Supports physical stock takes and Cycle Counting with full ABC Analysis.
  • Multi-level BOM structuring.
  • Item number change facility.
  • Location naming facility
  • Record import/export
  • On-demand posting with any number of postings per month.
  

Many of the functions in this module have built-in checklists, count sheets, etc. The following 15 pre-configured reports are also provided:

  • On-Hand Detail
  • Allocations & reservations
  • Unplanned Stock Issues
  • Item History
  • Stock Activity
  • Stock Journal
  • Re-order Listing
  • Master Price List
  • Stock Record Detail
  • Assembly Status
  • Stock Valuation
  • Stock Valuation
  • Purchase Price Variance
  • Non-Posted Transactions
  • Nominal Ledger Distributions
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Client Server Editions - Additional Functionality.

The Standard and Plus+ editions of Artemis Accounts II allow the application to be deployed over a local area network or a wide area network using TCP/IP protocols. Fully encrypted connections are used as part of the basic configuration and additional functionality includes the addition of a Server Administration Utility to manage user accounts, access control, and database management activities.

Conversion from single-user mode to client/server mode is achieved simply by the addition of a server application and all data entered in single-user mode can be made available to mutiple users without any file upgrades or conversions.

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